2019 Global Impact Report

GRI Index

This report contains Standard Disclosures from the GRI Sustainability Reporting Guidelines.

This report has been prepared in accordance with the Global Reporting Initiative (GRI) Standards: Core option. In addition to GRI, content also has been informed by an every-other-year re-examination of our materiality assessment, as well as other reporting frameworks, such as the Sustainability Accounting Standards Board (SASB) Technology and Communication sector guidance, as well as ESG rating and ranking agencies.

GRI Standards Index

Disclosure Number Disclosure Title Response
GRI 102: General Disclosures
Organizational profile
102-1 Name of the organization

Workday, Inc.

102-2 Activities, brands, products, and services

2019 Form 10-K

About Workday

102-3 Location of headquarters

Pleasanton, California

102-4 Location of operations

Headquarters in Pleasanton, California, with offices across North America, EMEA, and APJ. European headquarters in Ireland. Operations in more than 20 countries. All Workday office locations can be found here.

102-5 Ownership and legal form

2019 Form 10-K

102-6 Markets served

Who We Serve

102-7 Scale of the organization

About Workday

102-8 Information on employees and other workers

Workday does not have a substantial portion of our work performed by individuals other than employees or supervised workers.

Workday does not have significant seasonal variations in employment numbers, but we do have a sizeable global internship/co-op program. We had 266 interns/co-ops in summer 2017 and 374 in summer 2018.

Workforce Breakdown

102-9 Supply chain

About Workday

102-10 Significant changes to the organization and its supply chain

In 2018, Workday acquired Adaptive Insights, Inc. Further details on this acquisition are provided in our FY19 10-K.

About Workday

102-11 Precautionary Principle or approach

The precautionary principle is not applied specifically across the organization, nor in the development and introduction of new products.

102-12 External initiatives

Corporate Renewable Energy Buyers’ Principles

RE100

Corporate Colocation and Cloud Buyers’ Principles

Equal Pay Pledge

Step Up Declaration

Human Rights Campaign’s Business Coalition for the Equality Act

102-13 Membership of associations

Renewable Energy Buyers Alliance

Future of Internet Power

Information Technology Industry Council (ITI)

BSA | The Software Association

Rework America Business Network

Silicon Valley Leadership Group

Bay Area Council

HR Policy Association

Strategy
102-14 Statement from senior decision-maker

CEO Letter

102-15 Key impacts, risks, and opportunities

About Workday

Ethics and Integrity
102-16 Values, principles, standards, and norms of behavior

Ethics

102-17 Mechanisms for advice and concerns about ethics

Ethics

Governance
102-18 Governance structure

Board structure and committees; see pp. 13-16 of the 2019 Proxy Statement.

Governance

102-19 Delegating authority

Our Board Delegation of Authority Policy sets forth the dollar thresholds above which decisions must be made by the board or one of its committees rather than management.

102-20 Executive-level responsibility for economic, environmental, and social topics

VP, Global Impact and president, Workday Foundation, reports to our chief people officer.

102-21 Consulting stakeholders on economic, environmental, and social topics

Stakeholders can communicate directly with the board of directors care of the secretary; see p. 18 of the 2019 Proxy Statement.

102-22 Composition of the highest governance body and its committees

Pages 6-9 and 13-16 of the 2019 Proxy Statement describe the composition of the board and its committees. Two members of the board are female; other directors are male.

102-23 Chair of the highest governance body

Dave Duffield, our chairman of the board, is not an executive officer.

102-24 Nominating and selecting the highest governance body

See pp. 15-17 of the 2019 Proxy Statement for nomination and selection process and director qualifications. There is a process for shareholders to nominate directors, as described.

102-25 Conflicts of interest

Our Audit Committee reviews related party transactions and they are disclosed in our 2019 Proxy Statement on pp. 20-21. None of our executive officers are directors of any companies in which our directors serve as executive officers. See pp. 40-42 of the 2019 Proxy Statement for controlling shareholder information.

102-38 Annual total compensation ratio

Our CEO to median employee pay ratio for fiscal 2019 was approximately 52:1; see pp. 37-38 of the 2019 Proxy Statement.

Stakeholder Engagement
102-40 List of stakeholder groups

Stakeholder Engagement

102-41 Collective bargaining agreements

As of the end of our reporting period (FY19), none of our employees are covered by a collective bargaining agreement.

102-42 Identifying and selecting stakeholders

Stakeholder Engagement

102-43 Approach to stakeholder engagement

Materiality Analysis

102-44 Key topics and concerns raised

Materiality Analysis

Reporting Practice
102-45 Entities included in the consolidated financial statements

2019 Form 10-K

102-46 Defining report content and topic Boundaries

Materiality Analysis

102-47 List of material topics

About This Report

102-48 Restatements of information

About This Report

102-49 Changes in reporting

About This Report

102-50 Reporting period

The reporting period is fiscal years 2018 and 2019 (February 1, 2017, to January 31, 2018, and February 1, 2018, to January 31, 2019) unless otherwise noted with specific data.

About This Report

102-51 Date of most recent report

Our most recent previous report covered the two-year period FY16 and FY17 (fiscal years ending January 31) and was published in August 2017.

102-52 Reporting cycle

Biennial

102-53 Contact point for questions regarding the report

email: global.impact@workday.com

102-54 Claims of reporting in accordance with the GRI Standards

This report has been prepared in accordance with the GRI Standards: Core option.

102-55 GRI content index

GRI Content Index

102-56 External assurance

At this time Workday does not seek external assurance for our report.

GRI 200: Economic
GRI 201: Economic Performance
103-1 Explanation of the material topic and its Boundary

2019 Form 10-K

103-2 The management approach and its components

2019 Form 10-K

103-3 Evaluation of the management approach

2019 Form 10-K

201-1 Direct economic value generated and distributed

2019 Form 10-K

201-2 Financial implications and other risks and opportunities due to climate change

2019 Form 10-K

201-3 Defined benefit plan obligations and other retirement plans

2019 Form 10-K

GRI 203: Indirect Economic Impacts
103-1 Explanation of the material topic and its Boundary

Social Impact

103-2 The management approach and its components

Strategy

103-3 Evaluation of the management approach

Strategy

203-2 Significant indirect economic impacts

Social Impact

GRI 204: Procurement Practices
103-2 The management approach and its components

Workday Supplier Code of Conduct

Supplier Diversity Program

Ethics

Belonging & Diversity

103-3 Evaluation of the management approach

Workday Supplier Code of Conduct

Supplier Diversity Program

Ethics

Belonging & Diversity

GRI 205: Anti-corruption
205-1 Operations assessed for risks related to corruption

Ethics

205-2 Communication and training about anti-corruption policies and procedures

Ethics

205-3 Confirmed incidents of corruption and actions taken

Within this reporting period, Workday is not aware of any allegations of violations or violations of anti-corruption laws by Workday.

Ethics

GRI 206: Anti-competitive Behavior
206-1 Legal actions for anti-competitive behavior, anti-trust, and monopoly practices

Within this reporting period, Workday is not aware of any allegations of anti-competitive behavior or violations of anti-trust or monopoly legislation by Workday.

GRI 300: Environmental
GRI 302: Energy
103-1 Explanation of the material topic and its Boundary

Clean and Renewable Energy

103-2 The management approach and its components

Clean and Renewable Energy

103-3 Evaluation of the management approach

Strategy

302-1 Energy consumption within the organization

Clean and Renewable Energy; Energy and Emissions

302-2 Energy consumption outside of the organization

A Carbon-Neutral Cloud; Energy and Emissions

302-3 Energy intensity

Workday Carbon Intensity Reduction; Energy and Emissions

302-4 Reduction of energy consumption

Renewable Strategy; Energy and Emissions

302-5 Reductions in energy requirements of products and services

Creating Pathways to Clean Energy; Energy and Emissions

GRI 305: Emissions
103-1 Explanation of the material topic and its Boundary

Strategy

103-2 The management approach and its components

Strategy

103-3 Evaluation of the management approach

Strategy

305-1 Direct (Scope 1) GHG emissions

Our Energy Consumption; Energy and Emissions

305-2 Energy indirect (Scope 2) GHG emissions

Our Progress; Energy and Emissions

305-3 Other indirect (Scope 3) GHG emissions

Workday Carbon Intensity Reduction; Energy and Emissions

305-4 GHG emissions intensity

Workday Carbon Intensity Reduction; Energy and Emissions

305-5 Reduction of GHG emissions

Our Carbon Management Strategy; Energy and Emissions

GRI 307: Environmental Compliance
307-1 Non-compliance with environmental laws and regulations

Within this reporting period, Workday is not aware of any allegations of violations of environmental laws or regulations by Workday and has not incurred environmental fines or sanctions during the reporting period.

GRI 308: Supplier Environmental Assessment
103-1 Explanation of the material topic and its Boundary

Advocating for a Low-Carbon Economy

Engaging with Our Data Center Colocation Providers

Sustainable Office Supplies

103-2 The management approach and its components

Advocating for a Low-Carbon Economy

Engaging with Our Data Center Colocation Providers

Sustainable Office Supplies

103-3 Evaluation of the management approach

Advocating for a Low-Carbon Economy

Engaging with Our Data Center Colocation Providers

Sustainable Office Supplies

308-1 New suppliers that were screened using environmental criteria

Advocating for a Low-Carbon Economy

Engaging with Our Data Center Colocation Providers

Sustainable Office Supplies

GRI 400: Social
GRI 401: Employment
103-1 Explanation of the material topic and its Boundary

A Better Place to Work

103-2 The management approach and its components

A Better Place to Work

103-3 Evaluation of the management approach

A Better Place to Work

401-1 New employee hires and employee turnover

Workforce Breakdown

401-2 Benefits provided to full-time employees that are not provided to temporary or part-time employees

U.S. (headquarters)
Workday employees in the U.S. working 20 hours or more per week are eligible to participate in Workday’s benefits programs (see benefits table). U.S. employees working fewer than 30 hours are eligible to participate in our 401(k) plan and Employee Stock Purchase Program (ESPP). ESPP participation requires employees work at least 20 hours per week for at least five months of service (a requirement for all employees, regardless of location). Part-time employees are also eligible for paid time off and company holidays on a pro-rated basis.

Ireland (European headquarters)
All active Workday employees in Ireland are eligible for benefits regardless of full-time, part-time, or minimum hours. See benefits table for specific benefits available.

Benefits

401-3 Parental leave

Parental Leave

GRI 403: Occupational Health and Safety
103-1 Explanation of the material topic and its Boundary

Strategy

103-2 The management approach and its components

Strategy

103-3 Evaluation of the management approach

Strategy

403-1 Occupational health and safety management system

Global Workplace Safety Team

GRI 404: Training and Education
103-1 Explanation of the material topic and its Boundary

Employee Development

103-2 The management approach and its components

Employee Development

103-3 Evaluation of the management approach

Performance Enablement

404-2 Programs for upgrading employee skills and transition assistance programs

Agile Career Workshop

404-3 Percentage of employees receiving regular performance and career development reviews

Agile Career Workshop

GRI 405: Diversity and Equal Opportunity
103-1 Explanation of the material topic and its Boundary

Strategy

Belonging and Diversity

103-2 The management approach and its components

Strategy

Belonging and Diversity

103-3 Evaluation of the management approach

Belonging and Diversity

405-1 Diversity of governance bodies and employees

Belonging and Diversity

405-2 Ratio of basic salary and remuneration of women to men

Belonging and Diversity

GRI 412: Human Rights Assessment
103-1 Explanation of the material topic and its Boundary

Ethics

103-2 The management approach and its components

Ethics

103-3 Evaluation of the management approach

Ethics

412-2 Employee training on human rights policies or procedures

Ethics

GRI 414: Supplier Social Assessment
103-1 Explanation of the material topic and its Boundary

Workday Supplier Code of Conduct

Supplier Diversity Program

Ethics

Belonging & Diversity

103-2 The management approach and its components

Workday Supplier Code of Conduct

Supplier Diversity Program

Ethics

Belonging & Diversity

103-3 Evaluation of the management approach

Workday Supplier Code of Conduct

Supplier Diversity Program

Ethics

Belonging & Diversity

414-1 New suppliers that were screened using social criteria

Ethics

Belonging & Diversity

GRI 415: Public Policy
415-1 Political contributions

Workday did not make any political contributions during the reporting period.

GRI 418: Customer Privacy
418-1 Substantiated complaints concerning breaches of customer privacy and losses of customer data

Data Privacy & Security